Don't we love going through students' IEP permanent files each year? I actually do! But I needed a way to keep track of what was in a file and what was missing so I didn't have to re-learn that every year when I went through the same files.
So I made this Audit Form that is quick and easy to use (I have given an example of how to fill it out). Each column has you look at one essential part of a permanent file and answer questions about that section. By the time you answer all the questions, you can look back on this form and know whether your file is in compliance or not.
What if your permanent file is not in compliance? No worries. I have created a form that tells you exactly what to do with correctable and non-correctable errors.
After doing the audit on a file, I make sure to write that I did so on an anecdotal record (I have included a basic one in case you don't have one). In the anecdotal record, I make note that I reviewed the file and list the correctable and non-correctable errors that were found in the file. If they are correctable, I write what I did to correct them.
These forms should make going through permanent files that much easier. And they are great to have to show your principal at the end of the year that your files are in compliance.
Some speech therapists and special educators like to use this audit form once at the beginning of the year and once at the end of the year. Others like to use it as a working document and fill it out throughout the year. For example, they look through a file before that student's IEP is due and then write the information on the audit form. This way they don't have to go through their whole caseload all at one time during the year.
Note: The font used on these forms is Comic Sans which is very easy to read. It is not the font that is shown in the thumbnails of this product.