Instructional Coaching Time Tracking Tool

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I use this instructional tool when I visit classrooms to collect data and look for trends that I can share with teachers. It can be used to visit a single teacher multiple times or a team/group of teachers 1-3 times each. It would also be useful to other instructional coaches, administrators, Teacher Leaders, or classroom teachers who video and reflect on a lesson for professional growth.

The process I use with teachers and the time tracker is listed below:

1. Contact teacher(s) to set up times to visit and outline the process. (Sample email included)

2. When visiting, loosely script the lesson and make sure to timestamp entries.

3. Review the scripts of all classroom visits and determine appropriate categories for what you observed. Then determine minutes spent on each category.

4. Complete the Time Tracker by entering category names on the Google Sheet or Excel sheet and filling in the minutes spent on each category. Add the total minutes spent on each category and enter into the column on Google Sheet or Excel sheet to automatically create a pie chart of time spent on each category.

5. Share the Time Tracker tool with teachers (keeping teacher names/data anonymous) to discuss their noticing, wonderings, and trends in the data. (Sample questions included)

If you would like more details about how I use this tool, check out my Time Tracker Blog Post.


What teachers are saying about these products:

♥ "This was very helpful when tracking new teachers that needed classroom assistance."

♥ "I wasn't sure of the best way to track my hours until I found this resource!!"


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Purchasing this product grants permission for use by one teacher in his or her own classroom. If you intend to share with others, please purchase additional licenses at the discounted rate when you checkout.

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Thanks so much!

Clint & Alyson Dowda

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