Instead of writing the same notes repeatedly why not have a binder of notes ready for you to distribute as needed? I keep a binder of notes so that I don't have to continually rewrite notes. I color code my notes by what they are related to. Food related notes are green. So I will print out about 40 of these notes at the beginning of the year and put them in to a note binder. My tip would be if you are unable to print in color then choose a color paper for your notes. Also on the last copy I put a post-it note as a reminder to print more so that I don't get surprised when I run out. Enjoy!