Requires Microsoft Word 2016 on Windows
The Utilities tool is a collection of macro commands to streamline operations in Word. The commands included are:
• CopyToNewDocWithTemplate (Alt C,N): Copies either the whole document or your selection to new document. If desired, you may specify a template to be used for the new document.
• FindEmptyTableRows (Alt+T,E ): Searches the active document for empty table rows, and allows you to delete them.
• FindOverflowingTableCells (Alt+T,O ): Searches the document for fixed height table cells which are too small to fully display their contents, and allows you to make adjustments.
• MacroHelp (Alt+M,H ): Displays a list of all the macro commands currently available, as well as their shortcut key sequence.
• PrintToPDF (Alt+P,P ): Brings up Word’s Save Print Output As dialog, with .PDF format preselected.
• RedimSelectedTable (Alt+R,T): allows you to make a copy of the selected table with new row and column dimensions. The contents of the selected table are copied to the new table, wrapping to fill all the cells of the new table.
• ResizeAllPictures (Alt+R,P ): Searches through all pictures and shapes in your document, and allows you resize them on a case by case basis.
• SelectPage (Alt+S,P ): Selects the current page.
• SendToOneNote (Alt+O,N ): Sends a print copy of the active document to OneNote.
• ShowShapesPane (Alt+S,S ): Shows Word’s Shapes Selection Pane, making it easier to navigate through textboxes, pictures, grouped items and other shapes in your document.
• TrimEndOfDocOfEmptyParagraphs (Alt+T,D ): For making sure that your document doesn’t have extra pages of whitespace at the end before you print it. This command resizes the last paragraph marker in the active document to be 1 point high. It also removes any empty paragraphs at the end of the document.
• TurnOFFAutonumbering (Alt+N,N ): Turns off Word’s autonumbering of lists.
• TurnONAutonumbering (Alt+N,Y ): Turns on Word’s autonumbering of lists.
• Each of the utility commands can be run by pressing its key sequence. Use MacroHelp (Alt M,H) to see a list of all the commands and their key sequences.
• OR, go to View\Macros\View Macros. For “Macros in” choose “All active templates and documents” and then pick Utilities from the list. This will list the utilities macros and allow you to pick one to run.
TO INSTALL THE UTILITIES TOOL:
• Download the ZIP file.
• Extract the files from the .ZIP
• Run the INSTALL.BAT file by doubleclicking on it from File Explorer
The next time you open Word, the utilities will be loaded in the background. You will never directly open any of the files from the tool (except for the readme); the utility commands will be available from any Word document.
Note, the first time you use Word after installing the files, you may get the message “Security Warning: Macros have been disabled.” You MUST click the “Enable Content” button next to the message for the tool to work.
This is a digitally certified tool. It does not access the internet, and does not collect information.