Forms I use to stay organized and communicate with teachers. The snapshot IEP I fill out at the beginning of the year and give to the classroom teacher again prior to our annual meeting. Although I work with an amazing special education secretary who schedules meetings, I like to be ahead of the game and stay organized. I also included a meeting request form. I fill this form out at the beginning of the year and then categorize it into months. The month before the meetings are due, we start getting the meetings scheduled.