For many years I struggled with asking teachers the right questions about my potential yearbook staff members. I found that they often highly praised quiet, shy, gifted students who needed very explicit directions on every tiny task.
After 12 years of being a yearbook adviser (We won a national award last year!), I have figured out the key to getting to the heart of what I need to know about my applicants.
This form can be emailed to teachers, put in their boxes, or, even better, copy and pasted into a Google Form.
Here is the most effective way to use this form:
Wait until the student turns in a complete application (my middle school version is FREE if you want to use it!).
Create a Google Form, using these questions. Make sure the first question is for the student's name.
On the Google Form, click on "Get Pre-filled link."
Type in the students name, scroll to the bottom, and click "submit."
Copy and paste the link into an email. Email it to all of that student's teachers.
This way, you will get a spreadsheet with all the info.
As I get info, this is what I do:
I sort by student's name. Once I have at least 2 teachers respond about a student, I look at their answers as well as the application.
As I make decisions on students, I fill those rows with red (No), green (Yes), or Yellow (still not sure).
Once I get enough greens, I'm done. If there aren't enough greens, I go back through the yellows and decide if they're green or red. If I have a few left over that I'm not sure about, I use them as 'alternates.' If one of my staff members quit, move, or get removed from staff, I let one of the alternates join staff. These students are often hard workers because they know they barely made it!